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How to recycle paper?

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Bank of America makes paper recycling a clear mandate from top management, and links the activity to the company's bottom line: "Do not throw away wastepaper," the company instructs employees online and in printed manuals.

But even the most well-intentioned programs can break down if the process is too complex, there's no signal from management that it's important, or there's no one in charge of monitoring and marketing the program. Here are some tips for avoiding those pitfalls:

Keep it simple. The fewer changes people must make in their daily routines to recycle, the greater the chances for success. Place collection containers in convenient, well-traveled areas like restrooms, cafeterias, and copier rooms. (Better yet, put recycling bins by everyone's desk—but make them walk somewhere to throw something away.) Label bins or collection boxes with clear information about what to put in—and what to keep out.

Monitor and measure. Use surveys, interviews, and inspections to see how the system is working. Spot-check recycling bins and trash cans to see if people are following directions about what to put where—without spying on people, of course. Keep track of where paper is going: what kinds and volumes of paper are being purchased, discarded, and recycled? That will help you establish and track goals.

Sell, sell, sell. Market your program through newsletters, posters, email, and company meetings. Sometimes "word pictures" are an effective means to show results. For example, the metropolitan Portland, Ore., region promotes the fact that it "recycled 437,000 tons of paper in 2003, which is the equivalent of stacking paper in a football field to the height of two-thirds of a mile."

Seek and give feedback. Have someone available to answer employee questions. Ask employees their ideas on how to make the system easier to use. Let everyone know how the program is going, including how much trash is being saved—or could be saved—from landfills, and what that means for the company in economic or other terms. Consider offering incentives such as prizes or special events for individuals and departments doing a good job.

Finally, don't rest on your laurels. Keep in mind that even the most successful recycling programs need continuous improvement, fresh thinking, and a periodic overhaul.

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